IBM and Box: Delivering on the promise to transform work

Program Director, ECM Products & Strategy, IBM

In June of 2015, IBM and Box announced a global strategic partnership that promised to transform the way we work – I’m happy to blog today about the first steps we have taken over the last few months to make good on this promise. I’ve been leading the integration of IBM’s Enterprise Content Management products with Box since before we announced the partnership, working side by side with the team at Box, and the work we have done so far, while impressive, is truly just the start. you have filing cabinets, closets and warehouses full of paper? Do you have a way to digitize these documents and glean actionable insight from the data? On Friday, 25 September, 2015, we shipped a technical preview of Box support in our latest feature pack of Datacap. A tech preview can be thought of like a “beta” clients are welcome to try it out, but we’re not quite done testing it and you can’t call up support with questions, yet. Given the excitement over the partnership, we didn’t want to make you wait any longer to try it out though. Datacap allows you to capture documents from a number of sources—paper, file shares, fax servers, email and more, and then extract information from them, classify them, and ultimately store them. Now you can store them in Box, in addition to many other repositories already supported. This allows you to minimize the risk and cost of paper, and get that information in a secure cloud repository where you can also apply analytics to it with a tool like Watson Analytics.

How does your business currently access and assess information in legacy systems? On Tuesday, 29 September, 2015 we shipped the latest feature pack for StoredIQ, which includes full support for migrating documents to Box and harvesting information in Box. With the ability to migrate documents, you can assess information in legacy systems like file shares and Microsoft SharePoint sites, eliminate “ROT” (redundant, obsolete and trivial) information, and ultimately store the documents you want to keep in Box, making it much easier to move to the cloud. You can also find documents that contain private, confidential, sensitive or personally identifiable information like social security numbers and credit card details and then choose whether or not to move them. Finally, you can also examine what you already have in Box by harvesting the information within the Box system, giving you an idea of what you have in the Box system, too.

Imagine being able to leverage a single platform for your users to engage all of your content, regardless of where it resides. On Wednesday, 30 September, 2015 we shipped the latest feature pack for Content Navigator which has full support for working with Box as a repository in the IBM ECM experience platform. You can sign in, browse, search and view documents in Box, create new folders and documents in Box, and of course, check out/check in documents as well. Business users can now use the same experience to work with their content in Box and their existing enterprise content, together. Further, Content Navigator and its simple configurability allow the creation of custom applications leveraging content in Box. We’ve even got a video of these capabilities in action.

While this is an impressive set of capabilities to bring to market in basically three months, we are not stopping there—we have an upcoming release of Case Manager with Box support, an update to Datacap that removes the “beta” technical preview designation, plus additional releases with even more capabilities for StoredIQ and Content Navigator all coming by the end of the year, presuming everything goes well! So, if you want to learn more about what is coming next in these releases, drop me a note on Twitter @storyid and make sure you come to IBM Insight 2015, at the Mandalay Bay in Las Vegas, 25-29 October.